Which action represents best practice for handling confidential information?

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Multiple Choice

Which action represents best practice for handling confidential information?

Confidential information must be protected by limiting access to those who have a legitimate need to know, storing it securely, and following privacy laws. Sharing with the public or with colleagues who aren’t authorized breaks trust and can violate legal requirements. In practice, this means only authorized personnel can view or handle the information, use secure methods for storage and transmission (like locked files, encryption, and strong passwords), and comply with applicable privacy legislation and agency policies. Always verify identity before sharing, keep access logs if required, and dispose of records securely when they’re no longer needed. This approach reduces risk to individuals and maintains integrity and accountability. The other options fail because they expose information publicly or bypass the need-to-know standard.

Confidential information must be protected by limiting access to those who have a legitimate need to know, storing it securely, and following privacy laws. Sharing with the public or with colleagues who aren’t authorized breaks trust and can violate legal requirements. In practice, this means only authorized personnel can view or handle the information, use secure methods for storage and transmission (like locked files, encryption, and strong passwords), and comply with applicable privacy legislation and agency policies. Always verify identity before sharing, keep access logs if required, and dispose of records securely when they’re no longer needed. This approach reduces risk to individuals and maintains integrity and accountability. The other options fail because they expose information publicly or bypass the need-to-know standard.

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